Document sharing is an essential part of collaborative business processes. But if not done correctly it can leave the opening for hackers to snoop on sensitive data.

Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in progress and circulated to colleagues as part of a collaborative or review process. It is frequently used in the context of M&A activities and requires a solution that enables the exchange of large files in an ultra-secure online environment, as well as one that protects archived and work-in progress documents as well as the collaborative process itself.

The most widely used method is to use cloud-based secure file sharing solutions that permit users to access files online in a controlled way (e.g. printing, copying, or the prevention of screenshots are all common ways to do this. It also allows for an extensive control over shared folders and files and also allows advanced security features, such as audit trails and encryption.

Peer-to-peer document sharing is a different alternative. It allows computers https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ to connect directly to transfer files, but without hosting them on central servers. It has some advantages in terms of storage requirements being reduced, fast transfer speeds and more flexible user experience. But it also comes with serious risks, including inadvertent publishing of private information malware, viruses, malware and worms. It is not recommended to use in environments that are subject to strict compliance rules. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share files with external parties and also internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of access and collaboration to ensure that it is in line with organizational governance and best practices for secure sharing of documents.